Contracts Compliance Team Leader
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Operation
Zain Sudan
Division
Finance
Location
Sudan - NA
Closing Date
23-Apr-2025
About Zain
Zain is the pioneer of mobile telecommunications in the Middle East. We began life in 1983 in Kuwait as the region’s first mobile operator, and since the initiation of our expansion strategy in 2003, we have expanded rapidly.
About the Role
Department/Section: Corporate PMO & Contracts
Job Title: Contracts Compliance Team Leader
Reports to: Contracts Administration Manger
Job Purpose:
The Contracts Compliance Team Leader position helps in administration the whole compliance process and ensuring all the contracts and payments are as per the appropriate regulations and procedures required in coordination with Requesting Departments and Drafting Department.
The Contract Compliance Team Leader position is responsible of managing the process of administering, and archiving (physical and electronic) all Contracts and payments collaboration with all Zain Sudan departments and ensuring compliance of contractual terms and conditions.
Key Tasks/Accountabilities
Lead a team to ensure that all Contracts and Change Requests records (Data) are uploaded in Contract Administration System following required processes
Lead a team of outsourced Contract compliance specialists by coaching, developing and driving the vision of the team.
Ensure that all Contracts and Change Requests are Archived electronically in EDMS and Physically filed following required processes
Carry out the process of quality control in the ERP System Contract Module to ensure the accuracy of the contract documents and attached annexes ensure compliance to Contract Terms and Conditions and Company purchasing policy, and examined the Contract execution.
Review Contracts/Change Requests Data Base with the EDMS and generate a monthly report on Zain Contracts status in terms of Active and Inactive Contracts conduct analysis and make initial recommendations i.e vendor performance and contract renewal.
Follow up the review process of all Zain SD Payments against Contract forecasted cash flow and ensure compliance to Contract Terms and Conditions and Company purchasing policy, and examined the Contract execution.
Ensures that all Zain SD Payments have been updated in the Contract Administration System along with their PO number and actual amount
Notify Requester / supplier/purchasing specialist formally where issues/ special circumstances or breaches of contract have taken place.
Create and generate semiannual report on Company contractual commitment
Prepare any required Contract reports for Procurement, Requester, internal external auditors and top management.
Ensuring all financial and Contractual commitments has been properly met at the end of each Contract.
Assisting in the preparation of external project reviews and project audits relying on the historical data of project execution against forecasted execution and advise managers at all levels on appropriate steps to take to achieve compliance and meet agreed standards
Regularly updating Directors to make sure that all issues of noncompliance are raised with the relevant managers
Any other Contract Compliance issues requested by the Contract Administration Manager and Corporate Project Management Office Senior Director.
Dimensions:
Report to Contract Administration Manager
Accountable for effective Contracts / Change Order Database management and ERP System
Responsible for policy and procedure setting, execution and adherence.
Contracts Quality assurance and Control
Working as a contract compliance requires a degree of customer support skill, ensuring internal and external client relations are running smoothly when it comes to contract drafts and negotiation
What We Need From You
PERSON SPECIFICATION
Qualifications/Experience:
Bachelor’s degree within Law/ Engineering/ Business Administration.
3-5 years experiences in managing Contracts/Procurement and Project management
Knowledge:
Fluent in Arabic and English Language,
Contribute to the effectiveness of the organisation in project management
Good knowledge and understanding of procure to pay (PTP) cycle and the related procedures, instructions and guidelines.
Good decision-making skills are critical in resolving conflict or infringements that arise from existing contracts in the business unit.
Able to manage large portfolio/heavy workload and to deal with competing demand from various departments
High level of competency with spreadsheets, database and accountancy-based IT
Writing, reporting and editing skills including the ability to present information in a coherent manner
Skills:
Financial Management
Performance Management
Oral Communication
Written Communication
Negotiation
Technology Application
Policy and Regulations Setting
Highly developed skills in use of relevant IT packages including Excel. Word, PowerPoint etc.
Key Behaviours for Success:
• Developing Talents
• Visioning and Inspiring
• Achievement Driven
• Information Seeking
• Team Management
• Problem Solving and Creativity
About Application Process
If you meet the criteria and you are enthusiastic about the role, we would welcome your application. To complete the application you would need the following document(s):Resume/CV
Passport-size photograph
Highest Education Qualification